Note that the selected character is underlined in the control caption. If you assign a control tip to a MultiPage or a TabStrip , control tips for the individual page or tab objects within the MultiPage do not appear. For more information about the ControlTipText property to set for a specific control, see:.
The ControlTipText property for the Page control. The ControlTipText property for the Tab control. Have questions or feedback about Office VBA or this documentation? Please see Office VBA support and feedback for guidance about the ways you can receive support and provide feedback.
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Exit focus mode. A data form provides a convenient way to enter or display one complete row of information in a range or table without scrolling horizontally. You may find that using a data form can make data entry easier than moving from column to column when you have more columns of data than can be viewed on the screen.
Use a data form when a simple form of text boxes that list the column headings as labels is sufficient and you don't need sophisticated or custom form features, such as a list box or spin button. Excel can automatically generate a built-in data form for your range or table. The data form displays all column headers as labels in a single dialog box.
Each label has an adjacent blank text box in which you can enter data for each column, up to a maximum of 32 columns. In a data form, you can enter new rows, find rows by navigating, or based on cell contents update rows and delete rows. If a cell contains a formula, the formula result is displayed in the data form, but you cannot change the formula by using the data form. A worksheet is a type of form that enables you to enter and view data on the grid, and there are several control-like features already built-in to Excel worksheets, such as comments and data validation.
Cells resemble text boxes in that you can enter and format them in a variety of ways.
Overview of forms, Form controls, and ActiveX controls on a worksheet
Cells are often used as labels, and by adjusting cell height and width and merging cells, you can make a worksheet behave like a simple data entry form. Other control-like features, such as cell comments, hyperlinks, background images, data validation, conditional formatting, embedded charts, and AutoFilter can make a worksheet behave like an advanced form. For added flexibility, you can add controls and other drawing objects to the drawing canvas of a worksheet, and combine and coordinate them with worksheet cells. For example, you can use a list box control to make it easier for a user to select from a list of items.
Or, you can use a spin button control to make it easier for a user to enter a number. Because controls and objects are stored on the drawing canvas, you can display or view controls and objects alongside associated text that is independent of row and column boundaries without changing the layout of a grid or table of data on your worksheet. Most of the time, many of these controls can also be linked to cells on the worksheet and do not require VBA code to make them work. You can set properties that determine whether a control floats freely or moves and resizes together with a cell.
For example, you might have a check box that you want to move together with its underlying cell when the range is sorted. However, if you have a list box that you want to keep in a specific location at all times, you probably do not want it to move together with its underlying cell. Excel has two types of controls: Form controls and ActiveX Controls. In addition to these sets of controls, you can also add objects from the Drawing tools, such as a AutoShapes, WordArt, SmartArt graphic, or text boxes.
- Set properties.
- The Complete Guide to Excel VBA Form Control Checkboxes!
- Types of Excel forms.
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The following sections describe these controls and drawing objects, and also explain how to work with these controls and objects in more detail. Form controls are the original controls that are compatible with earlier versions of Excel, starting with Excel version 5. Form controls are also designed for use on XLM macro sheets. You use Form controls when you want to easily reference and interact with cell data without using VBA code, and when you want to add controls to chart sheets. For example, after you add a list box control to a worksheet and linking it to a cell, you can return a numeric value for the current position of the selected item in the control.
You can then use that numeric value in conjunction with the INDEX function to select different items from the list. You can also run macros by using Form controls. You can attach an existing macro to a control, or write or record a new macro.
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When a user of the form clicks the control, the control runs the macro. However, these controls cannot be added to UserForms, used to control events, or modified to run Web scripts on Web pages. Identifies the purpose of a cell or text box, or displays descriptive text such as titles, captions, pictures or brief instructions. Groups related controls into one visual unit in a rectangle with an optional label.
Typically, option buttons, check boxes, or closely related contents are grouped. Runs a macro that performs an action when a user clicks it. A button is also referred to as a push button. Turns on or off a value that indicates an opposite and unambiguous choice. You can select more than one check box on a worksheet or in a group box. A check box can have one of three states: Allows a single choice within a limited set of mutually exclusive choices; an option button is usually contained in a group box or a frame.
An option button can have one of three states: An option button is also referred to as a radio button. Displays a list of one or more items of text from which a user can choose. Use a list box for displaying large numbers of choices that vary in number or content. There are three types of list boxes:. A single-selection list box enables only one choice. In this case, a list box resembles a group of option buttons, except that a list box can handle a large number of items more efficiently.
An extended-selection list box enables one choice, contiguous choices, and noncontiguous or disjointed choices. Combines a text box with a list box to create a drop-down list box. A combo box is more compact than a list box but requires the user to click the down arrow to display the list of items. Use a combo box to enable a user to either type an entry or choose only one item from the list. The control displays the current value in the text box, regardless of how that value is entered. Scrolls through a range of values when you click the scroll arrows or drag the scroll box.
In addition, you can move through a page a preset interval of values by clicking the area between the scroll box and either of the scroll arrows. Typically, a user can also type a text value directly into an associated cell or text box. Increases or decreases a value, such as a number increment, time, or date. To increase the value, click the up arrow; to decrease the value, click the down arrow. The following controls are unavailable in Office Excel workbooks.
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These controls can be used in Excel version 5. Text Field. Combo List - Edit. Combo Drop - Down Edit. Run Dialog. In general, use ActiveX controls when you need more flexible design requirements than those provided by Form controls. ActiveX controls have extensive properties that you can use to customize their appearance, behavior, fonts, and other characteristics.
You can also control different events that occur when an ActiveX control is interacted with. For example, you can perform different actions, depending on which choice a user selects from a list box control, or you can query a database to refill a combo box with items when a user clicks a button.
You can also write macros that respond to events associated with ActiveX controls. When a user of the form interacts with the control, your VBA code then runs to process any events that occur for that control. Your computer also contains many ActiveX controls that were installed by Excel and other programs, such as Calendar Control If you try to add any one of these particular ActiveX controls to a worksheet, Excel displays the message "Cannot insert object. However, ActiveX controls cannot be added to chart sheets from the user interface or to XLM macro sheets.
You also cannot assign a macro to run directly from an ActiveX control the same way you can from a Form control. You can select more than one check box at a time on a worksheet or in a group box. Enables you to, in a rectangular box, view, type, or edit text or data that is bound to a cell. A text box can also be a static text field that presents read-only information.